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Events - Project Manager Washington

Events - Project Manager

Full Time • Washington
Benefits:
  • Paid holidays
  • Life insurance
  • Disability insurance
  • 401(k) matching
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Vision insurance
Events - Project Manager
We are currently seeking a highly skilled Events - Project Manager with 7 years’ professional experience with trade show style events and exhibits to support a Federal Government contract. Must pass a background check for security clearance, be a U.S. citizen, and must be able to work on site in Washington, DC/Alexandria, VA. 
 
Job Duties / Responsibilities: 
  • Plans, executes, and oversees all logistical aspects of events—such as conferences, meetings, and trade shows—from conception to completion. 
  • Manage budgets, timelines, vendors, and cross-functional teams to meet client goals, ensuring a seamless experience, minimizing risks, and analyzing post-event success.
  • Provide logistics support for a variety of meetings, events, and conferences. 
  • Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed.  
  • Research requirements and context for various events, meetings, and conferences, to ensure the staff is prepared to interact with various audiences and stakeholders. 
  • Identify and manage inventory for educational information resources and other outreach materials. 
  • Coordinate exhibit design, technology, and management with designated vendors/partners. 
  • Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies, and experiences to suit specific event needs. 
  • Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.) 
  • Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments. 
  • Have access to equipment such as a laptop, Adobe CS, Microsoft Office Suite, and other project management and design programs as needed. 
  • Familiar with federal requirements (e.g. 508 compliance) and will ensure the client is compliant with such regulations. 
  • May involve some travel. 
Skills & Requirements:
  • Bachelor’s degree or equivalent from a four-year college.
  • Seven years of professional experience with trade show style events and exhibits.
  • Professional, expert level of experience with project management/planning software.
  • Professional, expert level of experience managing shipping and receiving logistics, including direct to site shipping, shipping to advanced warehouse, overnight shipping, and event to event shipping.
  • Demonstrated expert level of experience working with major trade exposition companies to include managing relationships, purchasing of materials and services, coordinating logistics, and other related activities
  • Professional expert level experience managing large teams.
  • Expert level experience with current best practices for demonstrations and exhibit spaces.
  • Expert level of experience with using Adobe Creative Cloud and Microsoft Office suite of products.
  • Ability to gather requirements from stakeholders and work collaboratively within a team as well as independently on assigned projects.  
  • Ability to take creative direction from stakeholders. 
  • Demonstrated expert level of experience with asset management systems.
  • Demonstrated expert level of experience working with major trade exposition companies to include managing relationships, purchasing of materials and services, coordinating logistics, and other related activities
  • Demonstrated ability to manage shipping and receiving logistics, including direct to site shipping, shipping to advanced warehouse, overnight shipping, and event to event shipping.
  • Ability to generate detailed after-action reports for each event.
  • Ability to manage multiple large/high profile events simultaneously. 
  • Ability to handle quick-turnaround (i.e. within the hour or same day) requests. 
  • May involve some travel.
  • This is a full-time, on-site position located at the client’s facility in Washington DC/Alexandria, VA.
  • Ability to learn quickly, adapt, organize, and prioritize work in a fast-paced environment.
  • Must be highly organized with a strong attention to detail.
  • Must be a U.S. citizen.
  • Must pass background check for security clearance.
  • Must submit: 3-5 pictures of expo-style booths you have managed; a sample (pdf/link to a dashboard or system/screenshot) report of inventory forecasting; and a sample event checklist.
 

ECU Communications is an equal opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. ECU Communications is a diverse and inclusive company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.





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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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